Work each deal on one page, and close it once the paperwork is done.

When a lead is marked won, create the deal from the lead. It starts with the car they asked about and their customer record, matched by email or phone if they're already one of your customers.

A car can have only one open deal at a time. Closing the deal marks the car sold and takes its page down, and cancelling it moves a car in Pending sale back to the status it had before.

Enter the sale price, doc fee, tax, title and registration, other fees, trade allowance, trade payoff and down payment. Motorvar shows the total due, the front gross and a monthly payment that's clearly marked as an estimate.

Tax stays at the amount you enter, and the form reminds you to re-check it against the sale price. Motorvar works out the front gross from the numbers you enter, and only owners and managers see it.

Whoever creates the deal is credited by default, and owners and managers can change it or add a second salesperson. A split gives each salesperson half a unit and half the gross in the Sales by salesperson report.

Add the traded car's year, make, model, trim, VIN, mileage, color and lienholder, and enter its allowance and payoff with the deal's numbers. The trade prints on the buyer's order and locks when the deal closes.

Every new deal copies your checklist. New dealerships start with “Signed purchase agreement”, “Financing approved”, “Trade title transferred” and “Insurance verification”, and owners and managers can change the list in Settings.

Office staff, managers and owners mark items complete or N/A and attach documents to them. When every required item is done, an owner or manager can close the deal, and closing is final.

The buyer's order lists the buyer, the car, the trade-in, the purchase amounts, the financing terms, the warranty and your dealer license number, with lines for both signatures.

The odometer disclosure page keeps a record copy of the mileage statement for your files. The buyer's order is a general record of the sale, so use your state's form wherever one is required, and the official odometer disclosure still goes on the title. Both printouts say so.

Start from the amount financed to get a monthly payment, or start from the payment the buyer wants. Motorvar then calculates how much you can finance, or the sale price and front gross that get you there once fees, the trade and the down payment are counted.

Save your lenders' programs with the credit tier, term and rate, and pick one to fill in the APR.

Add your Google review link in Settings and each buyer with an email address on file gets a review request when their deal closes, unless you've marked them do-not-contact. Reports shows how many went out and how many were clicked. About three months later Motorvar emails those buyers a check-in, and there are ready-made emails for thanking them after delivery and following up on paperwork.

Import up to 1,000 past deals from a spreadsheet. Motorvar matches each one to a car by VIN or stock number and to a customer by email, shows how many rows will import and saves nothing until you confirm.

Every deal page lists its own changes, from status and numbers to checklist items and documents, and the deals list exports to CSV with your filters and dates.